Author Information

This section explains how to prepare a manuscript for the IEEE Transactions on Professional Communication and submit it to the for consideration to the editors.

  1. Make sure your work meets our Editorial Policies. 
  2. If your manuscript reports research involving human subjects, indicate one of the following in your methods section.
  3. Appropriately format your manuscript for the review process. 
  4. Appropriately format all citations and references.
  5. Before submitting the manuscript, format all tables and figures according to the Style Guide for authors.
  6. Submit your manuscript for consideration.

1. Make sure your work meets our Editorial Policies.

  • The Transactions only publishes empirical research. We do not consider other types of articles.
  • Material submitted to this Transactions should not have been published elsewhere nor be under consideration elsewhere.
  • The one exception is substantially revised versions of papers from conference proceedings; we will consider them for publication.
  • If your work is based on a paper from a conference proceedings, or includes passages from other copyrighted work, you are responsible for making all appropriate acknowledgments and disclaimers and for obtaining whatever permissions are needed to reprint the copyrighted materials.

2. If your manuscript reports research involving human subjects, indicate one of the following in your methods section:

  • That you have obtained the approval of your institution’s research ethics committee for your study and participants gave written informed consent.or
  • That your institution’s research ethics committee deemed the research “exempt.”

    Note
    : If your institution does not have a research ethics committee, please indicate this and state the measures you have taken to ensure that participants in your study have been protected from intentional and unintentional harm when this study was conducted.

3. Appropriately format your manuscript for the review process.

  1. Add a title page, which lists:
    • Title of the submission.
    • All authors’ names, affiliations,
      addresses, telephone numbers, and email addresses
  2. Format the manuscript:
    • Other than on the title page, remove all information that identifies
      the author(s) and their institutions on all other pages of the manuscript.
    • On page 2 (the page after the title page), provide the following:
      • Title
      • Structured abstract (see the Guidelines for authors for writing an
        abstract in the format required by the journal
      • List of index terms
  3. Insert page numbers and a short title at the top of each page (running header)
  4. Double-space all text
  5. For easiest reading, use 12-point Times New Roman font
  6. See the IEEE Transactions on Professional Communication Style Guide for Authors for additional formatting details.

4. Appropriately format all citations and references:

  1. Sequentially number each reference to another source by their mention in the text of the article by placing number placed in brackets and printed on line (not as a superscript) like [1].
    Note: Do not use footnotes for references or any other material.
  2. After completing numbering of references in the text of the article, prepare a list of references, which should be placed at the end of the article.
  3. Format references as follows:
Type How You Should Format It
Article in a periodical Format as follows:
[sequence-number] Author’s first initial. Author’s second initial (if provided). Author’s last name, (If the reference has additional authors, list them in the same way; place the word “and” before the name of the last author), “Title of article (within quotation marks, only initial cap first word and proper nouns),” Journal Title(in italics, initial cap the title of the journal in an upstyle), vol. volume-number, no. edition-number, pp. range-of-page-numbers, publication-year.

Example:
[1] I. Thompson, “Women and feminism in technical communication,” Journal of Business and Technical Communication, vol. 13, no. 2, pp.154–178, 1999.
Article in an online journal Format as follows:
[sequence-number] Author’s first initial. Author’s second initial (if provided). Author’s last name. (If the reference has additional authors, list them in the same way; place the word “and” before the name of the last author.) Title of article (do not place within quotation marks, only initial cap first word and proper nouns),” Journal Title (in italics, initial cap the title of the journal in an upstyle). [Online]. Available: complete web address of the article.

Example:
[2] M. B. Sarkar, B. Butler, and C. Steinfield. (1995). Intermediaries and cybermediaries: A continuing role for mediating players in the electronic marketplace. Journal of Computer-Mediated Communication.[Online]. Available: http://jcmc.indiana.edu/vol1/issue3/sarkar.html

Book Format as follows:
[sequence-number] Author’s first initial. Author’s second initial (if provided), Author’s last name, (If the reference has additional authors, list them in the same way; place the word “and” before the name of the last author), Book Title (in italics, initial cap the title of the journal in an upstyle). Publisher ‘s city, abbreviation for publisher’s state: Publisher’s name, year of publication.

Examples:
[3] M. S. MacNealy, Strategies for Empirical Research in Writing. Boston, MA: Allyn and Bacon, 1999.
[4] J. H. Watt and S. A. van den Berg, Research Methods for Communication Science. Boston, MA: Allyn and Bacon, 1995.

Chapter in a book Format as follows:
[sequence-number] Author’s first initial. Author’s second initial (if provided). Author’s last name, (If the reference has additional authors, list them in the same way; place the word “and” before the name of the last author), “Title of article (within quotation marks, only initial cap first word and proper nouns),” in Author’s first initial. Author’s second initial (if provided). Author’s last name, (If the reference has additional authors, list them in the same way; place the word “and” before the name of the last author), Book Title (in italics, initial cap the title of the journal in an upstyle). Publisher ‘s city, abbreviation for publisher’s state: Publisher’s name, year of publication, pp. range-of-page-numbers.

Example:
[5] S. Kleinmann, “The reciprocal relationship of workplace culture and review,” in Writing in the Workplace: New Research Perspectives, R. Spilka, Ed. Carbondale, IL: Southern Illinois University Press, 1993, pp. 56–70.

Conference presentation Format as follows:
[sequence-number] Author’s first initial. Author’s second initial (if provided). Author’s last name, (If the reference has additional authors, list them in the same way; place the word “and” before the name of the last author), “Title of presentation (within quotation marks, only initial cap first word and proper nouns),”presented at Conference Name (initial cap the title of the conference in an upstyle), conference city, abbreviation for conference state or country, Month day-day, year.

Example:
[6] K. Riley, “Language theory: Application versus practice,” presented at the Conf. of the Modern Language Association, Boston, MA, December 27–30, 1990.

Paper published in a Proceedings Format as follows:
[sequence-number] Author’s first initial. Author’s second initial (if provided). Author’s last name, (If the reference has additional authors, list them in the same way; place the word “and” before the name of the last author), in Proceedings of Conference Name(italicize, initial cap the title of the conference in an upstyle), year, pp. range-of-page-numbers.

Example:
[7] K. St.Amant, “Virtual office communication protocols: A system for managing international virtual teams,” in Proceedings of IEEE International Professional Communication Conference, 2005, pp. 703–717.

Website Format as follows:
[sequence-number] Name of the website. [Online]. Available: complete web address of the website.

Example:
[8] Structural Engineering Society–International.[Online]. Available: http://www.seaint.org

For more examples See the IEEE Transactions on Professional Communication Style Guide  or check recent copies of the journal for examples.

5. Before submitting the manuscript, appropriately format all tables and figures according to the Style Guide for authors:

  • Make sure that each table and figure is mentioned in the text, with a specific reference to its table or figure number
    (such as “Table IV shows the results” or “Figure 3 presents this process”).
  • Prepare tables:
    • Consecutively number each table using Roman numerals (such as I, II, III).
    • Because the Transactions staff typesets tables, make sure that the complete contents of each table is included in the electronic file containing the manuscript.
  • Prepare figures:
    • Consecutively number each figure using Arabic numerals (such as 1, 2, 3).
    • Because the Transactions staff cannot prepare figures, make sure that all figures are scanned and prepared in camera-ready form to fit in either a single column (3.5 inch/8.9 cm maximum width) or full page (7.25 inch/18.4 cm maximum width).
      Notes:
      • The Transactions can publish color figures in the online version of the article.
      • However, the printed figure will only appear in black-and-white, so make sure that figures are acceptable when printed in black and white.
  • Electronic files may be included in the file with the article; during the production process, the Transactions editors will request original files in either the TIFF, PS, or EPS file formats.

6. Submit your manuscript for consideration.

  1. Format the file as either:
    • MS Word 97-2003 Format
    • RTF format
      Note: The Transactions staff will not accept files in any other format, including PDF.
  2. Prepare the submission message:
    • Provide the title of the manuscript
    • Provide the name and format of the file
    • Provide contact information for the lead author
  3. Use the following subject line of the message, Proposed Article for IEEE Transactions on Professional Communication
  4. Send the proposed article to the appropriate member of the Transactions staff:
    If you are submitting Send the manuscript to:
    Research article Saul Carliner, Editor-in-Chief, at saulcarliner@hotmail.com
    Tutorials and teaching cases Nicole Amare, namare@usouthal.edu
    Book reviews Tiffany Portewig, tcportewig@gmail.com

7.After receiving the submission, the editor will determine whether it meets the editorial policies of the journal.

Those that do will undergo a double-blind review. That means, neither the authors nor the reviewers know the identities of the other parties. This is intended to ensure the most frank review possible.

8. Within 8 to 12 weeks, the editor will respond to you with a publishing decision.

  

Additional Resources

IEEE-TPC_StyleGuideforAuthors_012011
Creating_Quality_Screen_Captures